Privacy Policy

Jersey Rowing Club – Privacy Policy

Last updated: February 2026

The Jersey Rowing Club (“JRC”, “the Club”, “we”, “us”, “our”) is committed to protecting the privacy and security of your personal data.

This Privacy Notice explains how we collect, use, store and share your personal information, and sets out your rights under the Data Protection (Jersey) Law 2018.

We are the Data Controller for the personal data we process.
JOIC Registration Number: 65838

If you have any questions, you can contact us at:
thejerseyrowingclub@outlook.com
The Chair, Jersey Rowing Club, Old Lifeboat House, South Pier, St Helier, JE2 3NB

1. The Personal Data We Collect

We may collect, use and store the following categories of personal data about members, parents/guardians, volunteers, event participants (events are defined by any occasion organised by club members e.g. have a go row, races, off-island competitions etc.) and other individuals affiliated with the Club:

1.1 Identity and Contact Data

  • Full name
  • Date of birth and gender
  • Home address
  • Email address and telephone number
  • Emergency/next‑of‑kin contact details

1.2 Special Category (Sensitive) Data

We may collect limited health or medical information where necessary to ensure your safety, wellbeing and participation in Club activities.
We only collect this information with your explicit consent, or, where required to protect your vital interests.

1.3 Children’s Data

Where members are under 18, we collect parent/guardian details and apply additional safeguards to protect children’s personal data.

1.4 Data We Create Internally

  • Membership status
  • Participation records (e.g. training or race attendance)
  • Safety or incident reports

We do not routinely obtain personal data from third parties unless necessary (e.g. competition organisers, insurers), and where we do, we ensure you are informed of the categories of data received.

2. How We Collect Personal Data

We collect personal data directly from you when you:

  • Complete membership forms (paper or digital)
  • Communicate with us by email, phone, in person or through our website
  • Provide information relating to your participation or health needs

3. How We Use Your Personal Data

We will only use your personal data for the purposes for which it was collected.

These include:

Purpose of ProcessingLawful Basis
Administering and managing Club membershipContract
Facilitating training, races, events and day‑to‑day Club activitiesContract / Legitimate interests
Ensuring safety, wellbeing and safeguarding of membersExplicit consent / Vital interests
Communicating Club updates, events and activitiesLegitimate interests (you may object at any time)
Meeting legal or regulatory obligationsLegal obligation

Where we rely on consent, you may withdraw it at any time.

We do not use your personal data for automated decision‑making or profiling.

4. Sharing Your Personal Data

We may share your personal data with:

4.1 Categories of Recipients

  • IT and website service providers
  • Email and communication platforms
  • Insurers and legal advisers
  • Event and competition organisers
  • Regulatory bodies (where required)

All third‑party processors are required to:

  • Use your data only in accordance with our instructions
  • Maintain appropriate security measures
  • Comply with the Data Protection (Jersey) Law 2018

We may also disclose information where required by law or to protect the safety of members and the public.

5. International Transfers

Some of our service providers may store or process data outside Jersey or the European Economic Area (EEA).
Where this occurs, we ensure appropriate safeguards are in place, such as:

  • Standard Contractual Clauses
  • Adequacy decisions confirming the destination offers sufficient protection
  • Other lawful transfer mechanisms

You may contact us to obtain further details about international transfer safeguards.

6. How We Protect Your Data

We use a range of technical and organisational safeguards designed to protect your personal data against:

  • Loss
  • Misuse or unauthorised access
  • Alteration
  • Disclosure

Access to personal data is restricted to those who have a legitimate need to access and or/process it.

7. How Long We Keep Your Data

We keep your personal data only for as long as necessary to fulfil the purposes outlined in this privacy notice.

  • Member personal data is retained for 12 months after membership ends, unless earlier deletion is requested and no legal obligations require retention.
  • Some information (e.g. safety records, financial data) may need to be retained longer for legal or regulatory reasons.
  • Where possible, we anonymise data so it can no longer be linked to an identifiable individual; anonymised data may be used for research or statistical purposes indefinitely.

Where exact retention periods cannot be specified, we apply criteria including data type, risk, and legal requirements.

8. Cookies

Our website may use cookies and similar technologies to improve site functionality and user experience.
Cookies may collect information that does not directly identify you, such as:

  • Device type
  • IP address
  • Website usage statistics

You can configure your browser to refuse cookies, although this may affect website functionality.

9. Links to Third‑Party Websites

Our website may contain links to external sites. We are not responsible for the privacy practices of those sites, and we encourage you to review their privacy notices.

10. Your Rights

Under the Data Protection (Jersey) Law 2018, you have the right to:

  • Access your personal data
  • Request correction of inaccurate or incomplete data
  • Request erasure where there is no lawful reason for us to continue processing it
  • Object to processing based on legitimate interests or for direct marketing
  • Request restriction of processing
  • Request transfer of your data in a structured, machine‑readable format
  • Withdraw consent where consent is the lawful basis
  • Not be subject to automated decision‑making, including profiling

To exercise your rights, please contact us using the details above.

11. Complaints

If you have concerns about how we use your personal data, please contact us first so we can address your concerns.

If you remain dissatisfied, you can contact:
Jersey Office of the Information Commissioner (JOIC)
https://jerseyoic.org
enquiries@jerseyoic.org
+44 (0)1534 716530

12. Contact Us

If you have any questions about this Privacy Notice or wish to exercise your data protection rights, please contact:

The Chair
Jersey Rowing Club
Old Lifeboat House
South Pier
St Helier
JE2 3NB
thejerseyrowingclub@outlook.com